Call Sheet and Organisation of Actors/Assistants

In order for my filming to run smoothly without actors or anyone changing plans and letting me down, I planned out a table with all the shooting dates and what time I needed the actors. Below is a table where I have selected what actor I want at the specific time and date;

Date / What is being filmed	Nathalie (ACTRESS-NINA)	Alexandra (ACTRESS-NINA)	Nina’s friends/bullies	Where?
27/9/14 Lexi walking	--ASSISTING--	1 - 3 pm	N/A	path - in neighborhood
4/10/14 Lexi walking	--ASSISTING--	1 - 3 pm	N/A	path - in neighborhood
5/10/14 Lexi/Nat walking	2 - 3 pm	12 - 1 pm	N/A	path - in neighborhood
11/10/14 Nat walking	1 - 3 pm	N/A	N/A	path - in neighborhood
25/10/14 first flashback	--ASSISTING--	1 - 2 pm	1 - 2 pm	local park
8/11/14 second flashback	--ASSISTING--	1 - 2 pm	1 - 2 pm	local park
15/11/14 third flashback	--ASSISTING--	1 - 3 pm	N/A	outside primary school
30/11/14 beginning/end	12 - 12.30 pm	N/A	N/A	Nathalie’s house
6/12/14 voiceover	--ASSISTING--	1 - 3 pm	N/A	-
14/12/14 voiceover	1 - 3 pm	1 - 3 pm	N/A	-

This table will help me specifically with my filming so my actors all know when and where they need to be. For example, at the end of my filming schedule, I am going to film and record the voiceovers/narratives of my two main actors, Alexandra who is only 7 I have added more hours to record her voice as I feel as though with her age it will take longer therefore I have added in a few extra hours so I have plenty of time to get it done. Also where it says "assisting" on Nathalie's column, means that because she is older than all of my other actors, when she is not acting, I will possibly need her help in order to set up equipment or to organise my actors. Lastly, I have made sure that the times are all short and in the middle of the day, so not too late or early. This is because my actors range from the age of 3 to 18 so with their parents permission I will have at least an hour with them every other day to get what I need to film over a week or two. This is so i'm not filming in one big chunk, which will also prevent the younger actors from getting tired and/or hungry as with a low budget, I will not be able to provide food.